Accounts Payable/ Accounts Receivable Clerk
Web ID: W8080
Classification: AccountingAdministrative - ClericalManufacturing
City: Wichita
State: KS
Compensation: $45,000.00 - $50,000.00 per year
Education: High school diploma or equivalent required.
Benefits: Comprehensive Benefits Package
Job Description: Responsible for performing accounting and administrative tasks related to the processing of financial transactions. This role supports the finance department by ensuring timely and accurate processing of invoices, payments, receipts, and maintaining up-to-date records of accounts payable and receivable.
Duties
Accounts Payable
- Support the management of vendor accounts by performing the following tasks:
- Review and validate invoices and payment requests for accuracy and proper authorization
- Enter invoices into the accounting system and ensure timely processing
- Prepare and execute electronic payments and check disbursements
- Reconcile vendor statements and resolve any discrepancies
- Maintain up-to-date and compliant vendor records
- Respond to vendor inquiries and foster positive working relationships
- Investigate and resolve issues related to the “POs Received Not Invoiced” report
Accounts Receivable
- Assist in managing customer accounts and ensuring timely collections:
- Generate and distribute customer invoices promptly
- Monitor accounts for outstanding balances and follow-up on overdue payments
- Apply incoming payments and reconcile account discrepancies
- Maintain accurate and organized records of receivables
- Investigate and resolve billing issues or disputes
- Prepare accounts receivable aging reports
- Collaborate with sales and customer service teams to address account concerns
Other Duties:
- Distribute company credit card statements to employees
- Oversee and ensure timely submission of corresponding expense reports
- Provide support to the finance team on various financial analyses and special projects as needed.
- General Administrative Support
Responsible for performing accounting and administrative tasks related to the processing of financial transactions. This role supports the finance department by ensuring timely and accurate processing of invoices, payments, receipts, and maintaining up-to-date records of accounts payable and receivable.
Duties
Accounts Payable
- Support the management of vendor accounts by performing the following tasks:
- Review and validate invoices and payment requests for accuracy and proper authorization
- Enter invoices into the accounting system and ensure timely processing
- Prepare and execute electronic payments and check disbursements
- Reconcile vendor statements and resolve any discrepancies
- Maintain up-to-date and compliant vendor records
- Respond to vendor inquiries and foster positive working relationships
- Investigate and resolve issues related to the “POs Received Not Invoiced” report
Accounts Receivable
- Assist in managing customer accounts and ensuring timely collections:
- Generate and distribute customer invoices promptly
- Monitor accounts for outstanding balances and follow-up on overdue payments
- Apply incoming payments and reconcile account discrepancies
- Maintain accurate and organized records of receivables
- Investigate and resolve billing issues or disputes
- Prepare accounts receivable aging reports
- Collaborate with sales and customer service teams to address account concerns
Other Duties:
- Distribute company credit card statements to employees
- Oversee and ensure timely submission of corresponding expense reports
- Provide support to the finance team on various financial analyses and special projects as needed.
- General Administrative Support
Job Requirements:
- Experience with accounts receivable and accounts payable
- Experience in a manufacturing environment
- Computerized ERP System – Made2Manage Software Program
- Accounting Software: QuickBooks
- Proficient in Microsoft Office Suite or related software to maintain inventory count records and other tasks.
- Ability to develop professional relationships with other Departments.
- Ability to perform basic math calculations as well as understanding part numbers & serial/lot numbers.
- Ability to understand and follow documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Excellent communication skills with warehouse workers, purchasing department, and other departments.
- High school diploma or equivalent required.
- Experience with accounts receivable and accounts payable
- Experience in a manufacturing environment
- Computerized ERP System – Made2Manage Software Program
- Accounting Software: QuickBooks
- Proficient in Microsoft Office Suite or related software to maintain inventory count records and other tasks.
- Ability to develop professional relationships with other Departments.
- Ability to perform basic math calculations as well as understanding part numbers & serial/lot numbers.
- Ability to understand and follow documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Excellent communication skills with warehouse workers, purchasing department, and other departments.
- High school diploma or equivalent required.