Receptionist – Topeka, KS

Web ID: W6833

Classification:

City:

State:

Compensation: $55,000 to $65,000 per year

Education: High School Diploma or Equivalent

Benefits: Comprehensive Benefits Package

Summary:

This position will include general secretarial and administrative support, client interaction, hospitality, calendaring, scheduling, and document production.

Job Description:
  • Complete front office duties as required, including receptionist duties during and after meetings, mediations and depositions.
  • Greet, welcome and seat guests as soon as they arrive at the office
  • Direct visitors to the appropriate person and conference room
  • Answering, screening and forwarding incoming phone calls using multi-phone equipment
  • Handle client payments & credit card transactions
  • Receive, sort and distribute daily mail/deliveries
  • Maintain office security by following safety procedures and controlling access via the reception desk
  • Update calendars and schedule meetings
  • Manage Conference Room schedules to prevent conflicting meetings
  • Clean-up and preparation before and after meetings & stocking conference rooms
  • Event set-up & tear-down
  • Responsible for tracking and handling all deliveries/pickups flowing through the front desk
  • Vendor contact & scheduling
  • Assist in compiling large mailings firm-wide
  • Copy, file and maintain paper or electronic documents and records
  • Notarize documents
  • Back-up runner duties & coverage
  • Assist staff members with various projects and other duties as assigned

Job Requirements:
  • High school diploma or GED equivalent
  • 3+ years of prior experience in a legal environment or customer service driven industry
  • Experience, or capacity to learn, NetSuite systems
  • High emotional intelligence and passionate about premium client care
  • Ability to learn Company’s technology platform
  • Professional personal presentation
  • Highly developed sense of discretion and confidentiality
  • Detail-oriented with the ability to plan work effectively
  • Demonstrated commitment to company objectives and client service
  • Knowledge of MS Office Suite, including Publisher, Excel, and PowerPoint


To Apply: Complete the form below and upload your most current resume. You may also include a cover letter or an additional document.