Legal Secretary – Litigation
Web ID: SFLS324011
Classification: Legal SecretaryLitigation
City: Sausalito
State: CA
Compensation: To $92,000
Education: High School Diploma
Benefits: Comprehensive Benefits Package
Job Description: A well-established law firm in Sausalito is seeking a skilled and motivated Legal Secretary to join the team and contribute to the continued success of its litigators. This is a crucial role supporting multiple attorneys with preparing and processing legal documents, organizing and maintaining files, scheduling appointments, and facilitating effective communication between clients, attorneys, and other staff.
Essential Duties:
- Prepares and revises legal documents, correspondence, memoranda, and e-mails from written form as well as from transcription
- Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements
- Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards
- Reads, sorts and prints incoming mail, and e-mails and distributes as appropriate
- Schedules appointments and meetings for attorneys
- Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar
- Maintains client files and chron files
- Arranges for travel for attorneys including hotel, airline and transportation
- Assists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations
A well-established law firm in Sausalito is seeking a skilled and motivated Legal Secretary to join the team and contribute to the continued success of its litigators. This is a crucial role supporting multiple attorneys with preparing and processing legal documents, organizing and maintaining files, scheduling appointments, and facilitating effective communication between clients, attorneys, and other staff.
Essential Duties:
- Prepares and revises legal documents, correspondence, memoranda, and e-mails from written form as well as from transcription
- Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements
- Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards
- Reads, sorts and prints incoming mail, and e-mails and distributes as appropriate
- Schedules appointments and meetings for attorneys
- Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar
- Maintains client files and chron files
- Arranges for travel for attorneys including hotel, airline and transportation
- Assists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations
Job Requirements: - High School Diploma
- Prior litigation legal secretary experience.
- Ability to type, read, and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and e-mail.
- Must have knowledge of MS Office Suite including Word, Excel, PowerPoint
- Knowledge of document management systems such as iManage
- Ability to organize and prioritize workflow for multiple attorneys
- Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff
- Ability to operate office equipment such as computer, transcription equipment, fax machine and advanced functions on photocopiers
- High School Diploma
- Prior litigation legal secretary experience.
- Ability to type, read, and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and e-mail.
- Must have knowledge of MS Office Suite including Word, Excel, PowerPoint
- Knowledge of document management systems such as iManage
- Ability to organize and prioritize workflow for multiple attorneys
- Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff
- Ability to operate office equipment such as computer, transcription equipment, fax machine and advanced functions on photocopiers