Legal Administrative Coordinator (Hybrid)
Web ID: SFLS327030
Classification: Administrative - ClericalLegal
City: San Francisco
State: CA
Compensation: $54,500 to $78,000 depending on qualifications, experience, and education.
Education: Associate degree or equivalent experience considered
Benefits: Very good health, dental, vision and pet insurance, 401(k), generous PTO, travel allowance, summer outing for the staff, amazing end-of-the-year / holiday party, more than four months of maternity leave, and more!
Summary:
Global law firm has an opening for an Administrative Coordinator in their Silicon Valley office. This is a hybrid role (working 50% in the office per month). The ideal candidate will have a minimum of three years of legal support experience in federal and state Litigation, preferably with some exposure to Intellectual Property and/or Corporate & Finance areas. The Coordinator will administratively support the IP litigation and corporate & finance attorneys as well as work with the other support team members.
Job Description:
- Preparing, editing and proofreading legal documents, including preparing tables of contents and tables of authorities.
- Filing/submitting documents to state, federal and appellate courts, using electronic filing or working with a messenger for manual filings.
- Preparing client correspondence and bills.
- Inputting attorney time entries; revising exported entries to update/change previously entered information.
- Handle revisions to prebill narratives and coordinate with billing specialist to revise billable hours, move time entries to another client/matter.
- Opening client matters accurately and efficiently.
- Handling busy phones and taking detailed and accurate messages consistently.
- Organizing internal meetings.
- Preparing schedules and detailed itineraries for attorneys.
- Coordinating with in-house Travel Department to book reservations to include air travel, ground transportation and lodging for attorneys.
- Preparing expense reimbursement reports, submitting vouchers for travel and expense reimbursement via Chrome River.
- Maintaining the contact database (InterAction) for attorneys.
- Preparing, editing and proofreading legal documents, including preparing tables of contents and tables of authorities.
- Filing/submitting documents to state, federal and appellate courts, using electronic filing or working with a messenger for manual filings.
- Preparing client correspondence and bills.
- Inputting attorney time entries; revising exported entries to update/change previously entered information.
- Handle revisions to prebill narratives and coordinate with billing specialist to revise billable hours, move time entries to another client/matter.
- Opening client matters accurately and efficiently.
- Handling busy phones and taking detailed and accurate messages consistently.
- Organizing internal meetings.
- Preparing schedules and detailed itineraries for attorneys.
- Coordinating with in-house Travel Department to book reservations to include air travel, ground transportation and lodging for attorneys.
- Preparing expense reimbursement reports, submitting vouchers for travel and expense reimbursement via Chrome River.
- Maintaining the contact database (InterAction) for attorneys.
Job Requirements:
- Minimum of three years of legal support experience in litigation.
- Two-year degree or equivalent experience considered.
- Proficiency in Microsoft Office required.
- Ability to communicate clearly and effectively, in oral and written form, with individuals at all levels.
- Ability to work with a high degree of accuracy and attention to detail.
- Ability to work additional hours, as necessary
- Minimum of three years of legal support experience in litigation.
- Two-year degree or equivalent experience considered.
- Proficiency in Microsoft Office required.
- Ability to communicate clearly and effectively, in oral and written form, with individuals at all levels.
- Ability to work with a high degree of accuracy and attention to detail.
- Ability to work additional hours, as necessary