Legal Administrative Coordinator (Hybrid)

Web ID: SFLS327030




Compensation: $54,500 to $78,000 depending on qualifications, experience, and education.

Education: Associate degree or equivalent experience considered

Benefits: Very good health, dental, vision and pet insurance, 401(k), generous PTO, travel allowance, summer outing for the staff, amazing end-of-the-year / holiday party, more than four months of maternity leave, and more!


Global law firm has an opening for an Administrative Coordinator in their Silicon Valley office. This is a hybrid role (working 50% in the office per month). The ideal candidate will have a minimum of three years of legal support experience in federal and state Litigation, preferably with some exposure to Intellectual Property and/or Corporate & Finance areas.  The Coordinator will administratively support the IP litigation and corporate & finance attorneys as well as work with the other support team members.

Job Description:
  • Preparing, editing and proofreading legal documents, including preparing tables of contents and tables of authorities.
  • Filing/submitting documents to state, federal and appellate courts, using electronic filing or working with a messenger for manual filings.
  • Preparing client correspondence and bills.
  • Inputting attorney time entries; revising exported entries to update/change previously entered information.
  • Handle revisions to prebill narratives and coordinate with billing specialist to revise billable hours, move time entries to another client/matter.
  • Opening client matters accurately and efficiently.
  • Handling busy phones and taking detailed and accurate messages consistently.
  • Organizing internal meetings.
  • Preparing schedules and detailed itineraries for attorneys.
  • Coordinating with in-house Travel Department to book reservations to include air travel, ground transportation and lodging for attorneys.
  • Preparing expense reimbursement reports, submitting vouchers for travel and expense reimbursement via Chrome River.
  • Maintaining the contact database (InterAction) for attorneys.

Job Requirements:
  • Minimum of three years of legal support experience in litigation.
  • Two-year degree or equivalent experience considered.
  • Proficiency in Microsoft Office required.
  • Ability to communicate clearly and effectively, in oral and written form, with individuals at all levels.
  • Ability to work with a high degree of accuracy and attention to detail.
  • Ability to work additional hours, as necessary

To Apply: Complete the form below and upload your most current resume. You may also include a cover letter or an additional document.