Legal Administrative Assistant
Web ID: SFL032326
Classification: LegalLegal Assistant
City: Los Angeles
State: CA
Compensation: $89,500.00 - $112,000.00 per year
Education: High school diploma is required. Bachelor’s degree is preferred.
Benefits: Comprehensive Benefits Package
Job Description: Join a dynamic legal team as a Legal Administrative Assistant, where your organizational prowess and legal research skills will play a vital role in supporting diverse practice areas. This energetic position offers an exciting opportunity to contribute to high-stakes litigation, transactional work, and regulatory compliance, all while working in a fast-paced, collaborative environment. You will be the backbone of a legal operations, ensuring smooth case management and effective communication across departments.
Duties
- Provides high-level secretarial and administrative support in a team environment to a group of lawyers as required.
- Coordinates and maintains effective office procedures and efficient work flow; complies with policies and procedures set by Firm; establishes and maintains harmonious working relationships with supervisors, co-workers, clients, etc.
- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursements; maintains calendar and due dates for lawyers as required.
- Organizes and coordinates flow of information. Sorts, reads and annotates incoming mail and documents as required. Attaches appropriate file to facilitate necessary action; determines routing, signatures required, and maintains follow-ups. Answers phones and directs callers to appropriate persons as circumstances warrant. Receives and assists visitors.
- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Prepares communications outlines by lawyer in oral or written directions. Responsible for accuracy and clarity of final copy. Correlates and edits materials submitted by others. Organizes material that may be presented to lawyers in draft format. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)
- Prepares draft pleading such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders. Coordinates multi-document filings in both state and federal courts, including E-filings.
- Establishes and maintains filing and records, in both hard copy and electronic formats. Files information in a timely manner. Retrieves information from files as requested. Sends files to storage on a periodic basis. Updates subscription books as required.
- Enters lawyers’ time on a daily basis and sends to accounting by month-end deadlines. Prepares client billing as required.
- Researches and abstracts information and support data in preparation for meetings, work projects, and reports.
Join a dynamic legal team as a Legal Administrative Assistant, where your organizational prowess and legal research skills will play a vital role in supporting diverse practice areas. This energetic position offers an exciting opportunity to contribute to high-stakes litigation, transactional work, and regulatory compliance, all while working in a fast-paced, collaborative environment. You will be the backbone of a legal operations, ensuring smooth case management and effective communication across departments.
Duties
- Provides high-level secretarial and administrative support in a team environment to a group of lawyers as required.
- Coordinates and maintains effective office procedures and efficient work flow; complies with policies and procedures set by Firm; establishes and maintains harmonious working relationships with supervisors, co-workers, clients, etc.
- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursements; maintains calendar and due dates for lawyers as required.
- Organizes and coordinates flow of information. Sorts, reads and annotates incoming mail and documents as required. Attaches appropriate file to facilitate necessary action; determines routing, signatures required, and maintains follow-ups. Answers phones and directs callers to appropriate persons as circumstances warrant. Receives and assists visitors.
- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Prepares communications outlines by lawyer in oral or written directions. Responsible for accuracy and clarity of final copy. Correlates and edits materials submitted by others. Organizes material that may be presented to lawyers in draft format. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)
- Prepares draft pleading such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders. Coordinates multi-document filings in both state and federal courts, including E-filings.
- Establishes and maintains filing and records, in both hard copy and electronic formats. Files information in a timely manner. Retrieves information from files as requested. Sends files to storage on a periodic basis. Updates subscription books as required.
- Enters lawyers’ time on a daily basis and sends to accounting by month-end deadlines. Prepares client billing as required.
- Researches and abstracts information and support data in preparation for meetings, work projects, and reports.
Job Requirements:
- High school diploma is required. Bachelor’s degree is preferred.
- Prior litigation experience required.
- Two years of prior legal experience.
- Excellent written and verbal communication skills.
- Excellent interpersonal and organizational skills.
- High attention to detail, ability to multitask in a high paced environment, and manage deadlines.
- Ability to prioritize and coordinate work.
- Ability to maintain confidential information.
- Ability to manage workflow and delegate projects as necessary.
- High school diploma is required. Bachelor’s degree is preferred.
- Prior litigation experience required.
- Two years of prior legal experience.
- Excellent written and verbal communication skills.
- Excellent interpersonal and organizational skills.
- High attention to detail, ability to multitask in a high paced environment, and manage deadlines.
- Ability to prioritize and coordinate work.
- Ability to maintain confidential information.
- Ability to manage workflow and delegate projects as necessary.