Client Service Team Assistant – Entry Level

Web ID: SFLS223090

Classification:

City:

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Local Location: Financial District

Compensation: Up to $65K depending on experience

Education: High School Diploma or Equivalent

Benefits: Competitive compensation • Open and supportive team-based environment • Excellent medical and dental benefits • 401(k) plan with company match

Summary:

At this global law firm, the client service team is an integral part of their mission to provide the highest degree of general client and office services support.

Overview

We are recruiting candidates that are client relationship minded with strong communication and problem-solving skills. Our ideal applicant is coachable and willing to learn while consistently performing at a high level in all situations. Your opportunity for internal growth and career development will be abundant.

As an entry-level member of the client service team, under the guidance and supervision of senior service team members, you will perform various service, operational and administrative activities which are related to supporting attorneys, visitors, and staff.

Job Description:
  • Maintain conference rooms, visitor offices, catering pantries, and office break areas, including event setup and breakdown, and supplies restocking.
  • Provide reception coverage for two or more hours each day.
  • Answer, screen, direct, and place telephone calls and direct lawyers, clients, staff, and visitors to appropriate destinations.
  • Ensure conference room reservations are completed with relevant, accurate information to facilitate successful meetings and adjust as necessary to accommodate current and last-minute changes.
  • Become accustomed to the capability of each conference room, including seating capacity, AV equipment, etc., to ensure appropriate room reservations for meeting requirements.
  • Perform scan, copy, print, mail, and other administrative tasks.
  • Receive, sort, and distribute mail and deliveries; circulate routings.

Job Requirements:
  • Excellent communication, organizational, and interpersonal skills.
  • Minimum of two to three years of office services and/or reception experience is strongly preferred.
  • The ability to learn & utilize Event Management Systems (EMS) software.
  • Strong customer service skills and an understanding of the importance of developing effective working relationships with others.
  • Familiarity with remote connection platforms such as Zoom or Microsoft Teams preferred


To Apply: Complete the form below and upload your most current resume. You may also include a cover letter or an additional document.