Legal Recruiting & Professional Development Assistant
Web ID: SFLS011725
Classification: Human ResourcesLegal
City: Palo Alto
State: CA
Compensation: $63,700.00 - $89,500.00 per year
Education: Bachelor's Degree or Equivalent Experience
Benefits: Comprehensive Benefits Package
Job Description: Legal Recruiting & Professional Development Assistant provides administrative support to the Legal Recruiting department. This is a Hybrid three day in-office policy. Must be available to come in more frequently when required for programming.
Responsibilities
- Assists with the organization and implementation of the Summer Associate Program, including but not limited to, tracking pre-arrival information, drafting arrival notices, scheduling orientation sessions and exit interviews, creating nametags, and assisting in the planning of social events and training programs.
- Assists with all aspects of the on-campus interview process, including, but not limited to, registering for on-campus interview programs, resume collect programs and job fairs, maintaining on-campus interview and candidate files, and scheduling candidates for interviews.
- Responsible for monitoring the general Legal Recruiting Outlook email account on a daily basis and fielding emails as appropriate.
- Assists with organization of lateral associate and judicial clerk candidate applications, including but not limited to, preparing summaries of candidates for hiring partner review.
- Maintains legal recruiting database, viRecruit, and all candidate files.
- Prepares all department correspondence to potential candidates.
- Coordinates payments for incoming and lateral associate hires (bar, clerkship, moving/travel expenses), as well as travel expenses for associate and summer associate candidates.
- Performs other duties as assigned.
- Manage record-keeping for information on California associates (e.g. attrition data, leaves of absence, mentoring, etc.).
- For California-based Professional Development training programs, manage program scheduling, registration, and logistics including conference facilities, food service, and technology.
- Assist with the administration of associate and counsel evaluation processes. Support in pursuing completion of evaluations, scheduling of evaluation meetings, and other activities involved in delivering evaluations to attorneys.
- Assist team with mentoring initiatives and integration programs.
- Uphold high standards of confidentiality, discretion, and integrity, particularly with respect to all sensitive and/or confidential firm and client information to which this position will have access.
Legal Recruiting & Professional Development Assistant provides administrative support to the Legal Recruiting department. This is a Hybrid three day in-office policy. Must be available to come in more frequently when required for programming.
Responsibilities
- Assists with the organization and implementation of the Summer Associate Program, including but not limited to, tracking pre-arrival information, drafting arrival notices, scheduling orientation sessions and exit interviews, creating nametags, and assisting in the planning of social events and training programs.
- Assists with all aspects of the on-campus interview process, including, but not limited to, registering for on-campus interview programs, resume collect programs and job fairs, maintaining on-campus interview and candidate files, and scheduling candidates for interviews.
- Responsible for monitoring the general Legal Recruiting Outlook email account on a daily basis and fielding emails as appropriate.
- Assists with organization of lateral associate and judicial clerk candidate applications, including but not limited to, preparing summaries of candidates for hiring partner review.
- Maintains legal recruiting database, viRecruit, and all candidate files.
- Prepares all department correspondence to potential candidates.
- Coordinates payments for incoming and lateral associate hires (bar, clerkship, moving/travel expenses), as well as travel expenses for associate and summer associate candidates.
- Performs other duties as assigned.
- Manage record-keeping for information on California associates (e.g. attrition data, leaves of absence, mentoring, etc.).
- For California-based Professional Development training programs, manage program scheduling, registration, and logistics including conference facilities, food service, and technology.
- Assist with the administration of associate and counsel evaluation processes. Support in pursuing completion of evaluations, scheduling of evaluation meetings, and other activities involved in delivering evaluations to attorneys.
- Assist team with mentoring initiatives and integration programs.
- Uphold high standards of confidentiality, discretion, and integrity, particularly with respect to all sensitive and/or confidential firm and client information to which this position will have access.
Job Requirements:
- A college degree is strongly preferred. Like work experience will be considered.
- Hybrid three day in-office policy. Must be available to come in more frequently when required for programming.
- Excellent organizational skills and attention to detail; proofreads accurately, efficiently and dependably.
- Exercises confidentiality and discretion.
- Must be available to work additional hours, specifically April through August.
- Demonstrates use of good judgment and good interpersonal communication skills.
- Balances competing priorities and works efficiently under the pressure of meeting multiple deadlines with frequent interruptions.
The firm offers a comprehensive benefits package with opportunity for growth.
- A college degree is strongly preferred. Like work experience will be considered.
- Hybrid three day in-office policy. Must be available to come in more frequently when required for programming.
- Excellent organizational skills and attention to detail; proofreads accurately, efficiently and dependably.
- Exercises confidentiality and discretion.
- Must be available to work additional hours, specifically April through August.
- Demonstrates use of good judgment and good interpersonal communication skills.
- Balances competing priorities and works efficiently under the pressure of meeting multiple deadlines with frequent interruptions.
The firm offers a comprehensive benefits package with opportunity for growth.