Job Description: The Los Angeles office of a global law firm seeks an executive legal secretary to provide legal and administrative support to Principle (Securities Litigation) as well as a Partner and an Associate, each of whom is in Employment (non-litigation). Excels with heavy scheduling
Follow-up on Meeting Action Items
Processing and managing vendor invoices
Experience in making extensive travel arrangements (i.e., both Domestic and International travel)
Screening Calls
Manage and maintain calendars (Admin and Litigation)
Administrative responsibilities: preparing expense reports, check requests, entering time into DTE as requested, opening and distributing incoming mail, billing, etc.
Arrange and coordinate meetings and events
Monitor and respond to incoming communications
Formatting/revising briefs, pleadings and other legal documents
Generating TOC/TOA for briefs.
Assisting with manual and electronic court filings
Serving Discovery documents
Knowledgeable with all aspects of the discovery process, e-discovery, and worked with e-discovery vendor.
Be familiar with certain Court Procedures, California Rules of Court, Federal Rules of Civil Procedure, etc.
Experience with trial preparation
Take initiative (i.e. troubleshooting)
Maintain professional interaction with clients
Work well under pressure with intense deadlines
Have solid organizational and planning skills
Problem Analysis and problem-solving skills
Judgment and decision-making ability
Maintain high levels of confidentiality
Job Requirements: Prefer 10 years of Executive Assistant experience.
To Apply: Complete the form below and upload your most current resume. You may also include a cover letter or an additional document.
