Event Coordinator
Web ID: W7972
Classification: Marketing - Advertising
City: Wichita
State: KS
Compensation: $60,000.00 - $75,000.00 per year
Education: Bachelors Degree in related field
Benefits: Comprehensive Benefits Package
Job Description: As the event coordinator you will support various aspects of the company’s domestic and international trade show participation and special events, including exhibitions, educational sessions, and press conferences. You will assist the Event Specialist in ensuring the successful execution of memorable events that build customer trust and increase market awareness This role requires exceptional organizational skills, strong communication abilities, and a passion for creating memorable experiences.
Responsibilities
- Secure premium exhibit locations on convention floor plans, as well as meeting spaces and press conference rooms, when necessary.
- Complete online exhibit kits to secure electrical, on-site labor, and other necessary services.
- Create and revise exhibit and electrical layouts/drawings based on event requirements.
- Gather and inventory exhibit structures, graphics, marketing literature, giveaways, videos, and presentations prior to each event.
- Coordinate domestic and international shipments to advance warehouses, storage facilities, convention centers, and hotels.
- Provide the Event Specialist and Event Lead with a detailed inventory of all shipments and delivery information prior to each event.
- Support on-site installation and dismantling of exhibits at select events (up to 4 per year).
- Evaluate return shipments, inspecting all structures and marketing materials for future use.
- Maintain point-of-sale and product displays.
- Perform administrative tasks, including exhibit registration, securing event credentials, communicating updates to company leadership, and collecting event photos and videos, as needed.
As the event coordinator you will support various aspects of the company’s domestic and international trade show participation and special events, including exhibitions, educational sessions, and press conferences. You will assist the Event Specialist in ensuring the successful execution of memorable events that build customer trust and increase market awareness This role requires exceptional organizational skills, strong communication abilities, and a passion for creating memorable experiences.
Responsibilities
- Secure premium exhibit locations on convention floor plans, as well as meeting spaces and press conference rooms, when necessary.
- Complete online exhibit kits to secure electrical, on-site labor, and other necessary services.
- Create and revise exhibit and electrical layouts/drawings based on event requirements.
- Gather and inventory exhibit structures, graphics, marketing literature, giveaways, videos, and presentations prior to each event.
- Coordinate domestic and international shipments to advance warehouses, storage facilities, convention centers, and hotels.
- Provide the Event Specialist and Event Lead with a detailed inventory of all shipments and delivery information prior to each event.
- Support on-site installation and dismantling of exhibits at select events (up to 4 per year).
- Evaluate return shipments, inspecting all structures and marketing materials for future use.
- Maintain point-of-sale and product displays.
- Perform administrative tasks, including exhibit registration, securing event credentials, communicating updates to company leadership, and collecting event photos and videos, as needed.
Job Requirements:
- Bachelor’s degree in marketing, communications, event planning, or related field.
- Proven experience in events management.
- You are available for domestic travel, up to 4 events per year.
- Proficient with Microsoft Office.
- Strong organizational skills with the ability to manage multiple projects simultaneously using database, spreadsheet, and list management skills.
- Excellent communication skills, both verbal and written, to effectively interact with clients, vendors, and team members.
- Knowledge of event marketing strategies to attract attendees and promote events successfully.
- You have working knowledge of Adobe Creative Suite (CC): Illustrator, InDesign, and Photoshop.
- Bachelor’s degree in marketing, communications, event planning, or related field.
- Proven experience in events management.
- You are available for domestic travel, up to 4 events per year.
- Proficient with Microsoft Office.
- Strong organizational skills with the ability to manage multiple projects simultaneously using database, spreadsheet, and list management skills.
- Excellent communication skills, both verbal and written, to effectively interact with clients, vendors, and team members.
- Knowledge of event marketing strategies to attract attendees and promote events successfully.
- You have working knowledge of Adobe Creative Suite (CC): Illustrator, InDesign, and Photoshop.