Job Description:The Los Angeles office of a global law firm seeks an executive legal secretary to provide legal and administrative support to Principle (Securities Litigation) as well as a Partner and an Associate, each who is in Employment (non-litigation). The position is highly visible, the assistant must be very discreet, maintain high levels of confidentiality, highly qualified, seasoned, polished candidate. Prefer 10 years’ experience including EA experience. The hours are from 8:00 a.m. to 5:00 p.m.
Job Requirements:
Excels with heavy scheduling
Follow-up on Meeting Action Items
Processing and managing vendor invoices
Experience in making extensive travel arrangements (i.e., both Domestic and International travel; last minute)
Screening Calls
Manage and maintain calendars (Admin and Litigation)
Administrative responsibilities: preparing expense reports, check requests, entering time into DTE as requested, opening and distributing incoming mail, billing, etc.
Arrange and coordinate meetings and events
Monitor and respond to incoming communications
Formatting/revising briefs, pleadings and other legal documents
Generating TOC/TOA for briefs.
Assisting with manual and electronic court filings
Serving Discovery documents
Knowledgeable with all aspects of the discovery process, e-discovery, and worked with e-discovery vendor.
Be familiar with certain Court Procedures, California Rules of Court, Federal Rules of Civil Procedure, etc.
Experience with trial preparation
Take initiative (i.e. troubleshooting) in certain instances wherein insufficient and/or lack of instruction are provided
Maintain professional interaction with clients
Possess excellent written and verbal skills
Work well under pressure with intense deadlines
Have solid organizational and planning skills
Interact with others at all levels
Problem Analysis and problem-solving skills
Judgment and decision-making ability
Maintain high levels of confidentiality
Team Player
Attention to detail and accuracy
Communication skills
To Apply: Complete the form below and upload your most current resume. You may also include a cover letter or an additional document.
