Office Manager – Remodeling Construction
Web ID: W7084
Classification: Administrative - Clerical
City: Wichita
State: KS
Compensation: $20.00 - $28.00 per hour
Education: High School Diploma or Equivalent
Job Description: We are seeking a highly organized, proactive, and capable Office Manager / Executive Assistant to bring structure, follow-through, and operational consistency to a fast-moving business environment.
This role exists to remove day-to-day administrative burden from the owner, allowing focus on estimating, sales, business development, and high-value relationships across multiple business lines.
The ideal candidate will serve as a central point of coordination for communication, scheduling, office systems, rental administration, and follow-up accountability.
This position supports operations across:
- A remodeling and construction business
- A small rental property portfolio
- Sober living homes and related operations
Key ResponsibilitiesOffice & Administrative Operations
- Manage daily office operations, including clerical tasks, filing systems, and front desk coordination
- Handle incoming calls, emails, and general inquiries
- Maintain organized digital and physical filing systems
- Ensure smooth communication between clients, vendors, and team members
Scheduling & Coordination
- Manage calendars, appointments, and project timelines
- Coordinate meetings and ensure follow-through on action items
- Assist with daily to-do lists, logs, and schedule updates
Project & System Management
- Enter and manage sales leads and job data in Buildertrend
- Maintain accurate and organized job records
- Upload documents, estimates, photos, and project information
- Support transition from sales activity into structured project workflows
- Help maintain Buildertrend as a functional project management tool
Rental Portfolio Administration
- Assist in managing administrative aspects of ~8 rental units
- Track rent collection documentation and provide records to the bookkeeper
- Maintain organized tenant and property files
- Assist with lease renewals, notices, and evictions as needed
Operations & Compliance Support
- Manage certificates of insurance, W-9s, and subcontractor documentation
- Assist with employee onboarding and paperwork
- Track employee hours, missing clock-outs, and job coding issues
- Monitor daily logs and field reporting
- Coordinate receipts and documentation for bookkeeping
We are seeking a highly organized, proactive, and capable Office Manager / Executive Assistant to bring structure, follow-through, and operational consistency to a fast-moving business environment.
This role exists to remove day-to-day administrative burden from the owner, allowing focus on estimating, sales, business development, and high-value relationships across multiple business lines.
The ideal candidate will serve as a central point of coordination for communication, scheduling, office systems, rental administration, and follow-up accountability.
This position supports operations across:
- A remodeling and construction business
- A small rental property portfolio
- Sober living homes and related operations
Key ResponsibilitiesOffice & Administrative Operations
- Manage daily office operations, including clerical tasks, filing systems, and front desk coordination
- Handle incoming calls, emails, and general inquiries
- Maintain organized digital and physical filing systems
- Ensure smooth communication between clients, vendors, and team members
Scheduling & Coordination
- Manage calendars, appointments, and project timelines
- Coordinate meetings and ensure follow-through on action items
- Assist with daily to-do lists, logs, and schedule updates
Project & System Management
- Enter and manage sales leads and job data in Buildertrend
- Maintain accurate and organized job records
- Upload documents, estimates, photos, and project information
- Support transition from sales activity into structured project workflows
- Help maintain Buildertrend as a functional project management tool
Rental Portfolio Administration
- Assist in managing administrative aspects of ~8 rental units
- Track rent collection documentation and provide records to the bookkeeper
- Maintain organized tenant and property files
- Assist with lease renewals, notices, and evictions as needed
Operations & Compliance Support
- Manage certificates of insurance, W-9s, and subcontractor documentation
- Assist with employee onboarding and paperwork
- Track employee hours, missing clock-outs, and job coding issues
- Monitor daily logs and field reporting
- Coordinate receipts and documentation for bookkeeping
Job Requirements:
Qualifications & Experience
- Experience in office management, executive assistance, operations, or administrative support
- Strong organizational skills and attention to detail
- High level of comfort with computers and digital systems
Experience (or willingness to learn) tools such as:
- Experience with Buildertrend, Plaud, or Fieldy software.
- QuickBooks-related workflows.
- Dropbox or similar file systems.
- Background working with construction, real estate, or property management.
- Experience coordinating with bookkeepers, subcontractors, or insurance documentation.
Qualifications & Experience
- Experience in office management, executive assistance, operations, or administrative support
- Strong organizational skills and attention to detail
- High level of comfort with computers and digital systems
Experience (or willingness to learn) tools such as:
- Experience with Buildertrend, Plaud, or Fieldy software.
- QuickBooks-related workflows.
- Dropbox or similar file systems.
- Background working with construction, real estate, or property management.
- Experience coordinating with bookkeepers, subcontractors, or insurance documentation.